FundFlow replaces WhatsApp threads, email chains, and spreadsheets with a structured fund request and approval system built for East African organisations.
Set up in under 10 minutes · No IT team required · KES & USD billing
Pending Approvals
12
Approved This Month
KES 847K
Budget Utilised
63%
Recent Requests
3 pendingOffice Supplies — Q3
Submitted by Sarah K. · Finance
Field Trip — Nakuru
Submitted by James M. · Operations
IT Equipment Purchase
Submitted by Alice N. · IT
The way most organisations manage fund requests today
Requests get lost in group chats. No paper trail. Approvers miss messages. Accountability is impossible to prove.
Multiple versions in circulation, manually updated, no real-time visibility. Finance spends hours reconciling what actually happened.
Requests sit in inboxes for days. Staff chase managers in corridors. Projects stall waiting for signatures that should take minutes.
One platform for the full fund request lifecycle — from submission to reconciliation.
Staff submit structured requests with line items, quantities, purpose, and supporting context. No more vague WhatsApp messages.
Configure up to 5 approval levels. Requests automatically route to the right approver based on amount, department, or fund type.
Set department budgets and see utilisation update in real time as requests are approved. Never accidentally overspend a budget again.
Staff upload receipts against approved requests. Finance reconciles with a click. Full audit trail from request to proof of spend.
Approvers are notified instantly. Requestors get updates at every stage. No more following up manually or wondering about status.
Export reports by department, fund type, or date range. Audit-ready summaries for board meetings, donor reports, and year-end reviews.
No implementation consultant. No IT ticket. You do it yourself.
Sign up, name your organisation, choose your currency. Your workspace is provisioned instantly — no waiting for someone to set it up for you.
Add your departments, choose a pre-built approval structure (simple, standard, or corporate), and invite your team via email. Everyone gets role-appropriate access from day one.
Staff submit fund requests. Approvers get notified by email. Finance tracks budgets and reconciles receipts. Every step is logged, auditable, and visible in real time.
Start free. Scale as you grow. No hidden fees.
Up to 10 users
Up to 30 users
Up to 100 users
Unlimited users
All plans include a 30-day free trial. No credit card required. Cancel any time.
Set up your organisation in 10 minutes. Free for 30 days.
Get started freeQuestions? support@fundflow.co.ke