Financial Governance Built for African Enterprises

Automate Spend Approvals,
Receipt Reconciliation,
and Budget Control in Minutes

FundFlow gives Kenyan CEOs and Finance Managers real-time cash flow control. Lock departmental budgets, approve requests directly from your Email, and enforce line-item receipt tracking — regardless of how you disburse funds (Cash, Bank Transfer, or Mobile Money).

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No IT team required  ·  Setup included  ·  KES & USD billing

app.fundflow.co.ke
FundFlow finance manager dashboard

Finance dashboard · transaction status breakdown · 6-month trend · department budget utilization · approval queue

The Old Way Is Costing You

Every day without a system is KRA exposure, leaking cash, and hours lost to paper chasing

The Old Way — Operational Drag
The FundFlow Way — Modern Governance

Lost Paper Receipts

Receipts go missing, resulting in disallowed tax expenses and KRA audit penalties.

Instant Line-Item Reconciliation

Staff snap receipts on their phone directly against original budget lines before vouchers close.

Blind Approvals

Approving expenses without knowing how much departmental budget actually remains.

Proactive Budget Deductions

Spending is auto-checked and reserved against live departmental budgets the moment a request is approved.

Approval Bottlenecks

Signatures delayed while management or directors are travelling or out of office.

One-Click Mobile Approvals

Secure, one-tap approvals directly via Email or WhatsApp — from anywhere, no app login required for directors.

Uncovered Cash Leakage

Petty cash requests scattered across paper slips, texts, and emails — no central record.

Centralised Audit Trail

Every shilling requested, approved, disbursed, and reconciled in one tamper-proof dashboard.

Core Product Capabilities

Everything from the moment a request is submitted to the moment a receipt is reconciled — tracked, auditable, and real-time.

Spend Authorisation Tracking

Whether your team uses physical petty cash, bank transfers, or M-Pesa, track every shilling from request to final receipt in one unified ledger.

One-Click Email Approvals

Managers approve or decline requests directly from automated Email notifications — no app login required for fast, secure sign-offs from anywhere.

Real-time Budget Tracking

Set departmental budgets and see utilisation update the moment a request is approved. Hard locks prevent overspending before a payout is made.

Line-Item Reconciliation

Staff reconcile receipts against each approved line item. Finance sees approved vs spent vs variance per line — not just totals. Full audit trail from request to proof of spend.

Smart CSV Accounting Export

Generate clean, formatted CSV reports of fully reconciled expenses that plug directly into Xero, QuickBooks, or your accountant's master spreadsheet — one click.

Compliance & Audit-Ready Reports

Full digital trail — who requested, who approved, what was spent, what was submitted. Export for KRA, donor reports, board reviews, or eTIMS verification — always ready.

Built for Your Role

Different insights, same platform — tailored to how you use it

Forward Cash Flow Intelligence

View 10-day, 60-day, and 90-day cash projections based on pending and approved obligations — know your position before the money moves.

Total Budget Caps

Prevent overspending before payouts occur. Set strict monthly allocations per department — the system enforces limits, so you don't have to.

Confidential Workflows

Route sensitive payroll, welfare, or executive requests through direct, private channels — without exposing them to general staff or shared inboxes.

Automated Receipt Reconciliation

Save hundreds of hours every month with staff-driven line-item matching. Finance reviews and approves — the system does the legwork of matching and variance calculation.

1-Click Accounting Export

Push clean, coded transactions directly to Xero, QuickBooks, or structured CSVs — formatted exactly as your accounting software expects them.

Compliance & eTIMS Verification

Ensure every expense attachment meets KRA tax compliance standards. Automated audit trails give you everything needed for eTIMS verification and statutory reporting.

Up and running in 10 minutes

No implementation consultant. No IT ticket. You do it yourself.

1

Create your organisation

Sign up, name your organisation, choose your currency. Your workspace is provisioned instantly — no waiting for someone to set it up for you.

2

Set up departments & approval rules

Add your departments, choose a pre-built approval structure (simple, standard, or corporate), and invite your team via email. Everyone gets role-appropriate access from day one.

3

Start submitting and approving requests

Staff submit fund requests. Approvers get notified by email. Finance tracks budgets and reconciles receipts. Every step is logged, auditable, and visible in real time.

Book a demo

Is FundFlow Right for You?

Select the challenges you're dealing with — see exactly how FundFlow fixes each one and what the investment looks like for your team size.

Your role
What's costing you most?  select all that apply
Approval delays
Requests stuck waiting for a signature
Lost receipts
Chasing staff for docs weeks later
Blind approvals
No live view of remaining budget
Audit stress
Scrambling to produce documentation
Cash leakage
Unverified or duplicate petty cash claims
Manual recon
Spreadsheets, manual matching, hours lost
Problem-match score 33%
FundFlow addresses some of your needs 2 / 6
How FundFlow addresses your situation
Select your pain points on the left to see how FundFlow addresses each one.
Your investment
Best value
Annual commitment
KES 96,000 / yr
≈ KES 8,000 / mo
✓ Setup fee waived
Monthly subscription
KES 10,000 / mo
+ KES 35,000 setup (once)
Year 1 = KES 155,000
Go annual and save KES 59,000 in Year 1 vs monthly billing
Return on investment
Finance hours saved (recon + chasing)~120 hrs / yr
Opex leakage reduction (estimated)up to 15%
Approval cycle improvementup to 70% faster
Audit prep timenear-zero — always ready
Annual platform investmentKES 96,000 / yr

Book a Demo

Fill in your details and we'll reach out to schedule a 15-minute walkthrough tailored to your organisation.

Know your cashflow status — right now.

See FundFlow running on your actual data in a live 15-minute walkthrough. No commitment.

Book a demo

Questions? support@fundflow.co.ke